Suppliers

Rice University partners with suppliers to provide goods and/or services. Suppliers are both business and individuals who are actively engaged in business with the University or are being considered for various opportunities around campus. The Rice University Procure to Pay Department requires all active suppliers to register, upon invitation, in the Rice University supplier portal.

Rules for Suppliers

Click here learn more about doing business with Rice University

Preferred Suppliers
Cooperative Contract Suppliers
Commodity Codes

Prospective Suppliers

As a prospective supplier, it is important to understand how Rice University conducts business with its suppliers. Click here for more information on registering as a supplier at Rice University.

Rice University Standard Terms & Conditions
Conflict of Interest Policy
Supplier Requirements

Current Suppliers

Rice University is proud and honored that you are one of our valued supplier partner. Thank you for your diligence and we look forward to doing business together. Please take the time to manage your information at our supplier portal as required (change of address, change in points of contact, etc.) as this is our link to you as a supplier partner and it is vital to keep information current. A current supplier at Rice University will be kept live in our system until there are no transactions registered for a period of thirteen months. If a supplier is removed for our system, they will be required to re-register if a new demand for their goods and/or services is presented to the P2P Department.

Insurance Requirements
Standard Terms & Conditions
Submit an Invoice
Blank Invoice Template
Supplier Expectations

For assistance in updating a supplier profile, email suppliers@rice.edu.

How do Rice departments request a supplier be added to iO?

Departments will not be sending suppliers to the portal, but will submit a HCM/FIN Help Desk service request to the Supplier Registration/Activation category to initiate a supplier adoption. Once Procure to Pay receives the request, we will reach out to the suppliers with their login information and a link to the information listed below, which includes Job Aids on how to manage and complete the portal.

You will be required to include the following information:

1. Supplier’s Contact Name:
2. Supplier Contact E-mail:
3. Supplier Contact Phone #:
4. Supplier Company Name:
5. Brief Description of Goods/Services (i.e. software, type of service, etc.):
6. Rice Department:
7. Estimated Annual Spend:
8. Estimated Annual Document Count:

***Please note that the HCM/FIN Help Desk is only open to Rice University users. ***

Supplier Adoption & Management FAQ

What are the requirements for becoming a Rice University Supplier?

Suppliers should reference the Suppliers Basics for Business before contacting Rice University.

What are Rice University's insurance requirements for suppliers?

Click here for supplier's insurance requirements for Rice University.

What are the Standard Terms & Conditions for Rice University Suppliers?

Suppliers must adhere to Rice University's Standard Terms & Conditions in order to do business with the University.

How do I register as a supplier?

Departments must identify a need for a supplier, present the information to the Supplier Management team via a Service Request, and the supplier will need to complete the online supplier portal.

When is a W-9 (or W-8) required?

A W-9 is required from all companies, and any individuals who are being paid for goods and/or services for Rice University.

If you are a non-US company or individual, you will need to complete a W-8 BEN or W-8 BENE.

Do students need to complete a W-9?

Permanent residents will need to complete a W-9.

Students who are US Citizens will complete the supplier portal as a Rice Student and enter their S#. A W-9 is NOT required for these students.

Students who are NOT permanent residents or US Citizens are required to upload a W-8.