Purchasing & Procurement Training

Step 1 - Choose Training Path

Step 2 - Complete Procurement Preparer Training in iO

1. Log in to iO.
2. Select Navigator (three bars at the top left of the screen) and then select "Me."
3. Select "Learning" to open the Learning Management System.
4. At the bottom left side of the page, select "Search".
5. Enter "Procurement" and select the magnifying glass icon to search.
6. Select the appropriate Learning Community - Procurement Basics or Advanced Procurement - then select Join.
7. The recommended and required courses for your community are listed. Select each course to Enroll.
8. Complete the training(s): each course takes roughly 2 hours. Progress can be saved, and you can return to the training until it is complete.
9. Download the completion certificate using View Transcript on the top right of the Learning page (see 1 above). Then, you will select "Print" in the top right corner and print this page to a PDF.
10. You will attach this to your help ticket requesting access to Procurement in iO (Step 3 below).
11. Return to the Learning Community to register for the Procurement In-Person Training within 3 months of completing the course.

Step 3 - Request iO Procurement Preparer Access

1. Contact your Division Approver or Cost Center Manager for approval for the Procurement Preparer role.
2. The Division Approver or Cost Center Manager will submit a Service Request in iO to request role access.
   1. Select Navigator (three bars at the top left of the screen), and select “HR/Finance Help Desk” and then “HR/Finance Service Requests.”
   2. On the right side of the screen, select “Create Service Request”.
   3. Select the Category “Access Permissions.”
   4. Complete the required fields:
      • Summary (of Request)
      • Primary Contact Organization
      • Person Category
      • Access Recipient (Person who needs a new role)
      • Access Recipient Net ID
      • Access Request Type (Additional Access - Finance)
      • Attachments - Attach Procurement Preparer Training Certificate
      • Add any additional details of the request in the “Service Request Details” section.
3. Select “Save and Close” in the top right corner of the page.
4. You will receive a Service Request number for tracking purposes.
5. The Finance Security team will review your request and update the role accordingly.
6. Once the role has been added to the Access Recipient, the ticket will be closed

Step 4 - Attend In-Person Procurement Training

1. Select Navigator (three bars at the top left of the screen) and then select "Me."
2. Select "Learning" to open the Learning Management System.
3. At the bottom left side of the page, select "Search".
4. Enter "Procurement" and select the magnifying glass icon to search.
5. Select "Procurement Preparer In Person Training", select "Enroll", and select the date you wish to attend.
6. Attend one In-Person Training, hosted every second Wednesday of the month.
7. Strategic Sourcing & Procurement will report your training attendance in iO, confirming you completed the training.

Step 5 - Next Steps and Procurement Assistance

1. Sign up for notifications from the Procurement Blog: https://procurement.blogs.rice.edu/
2. View Oracle Guided Learning (OGL) within iO:
   1. Oracle Guided Learning
   2. Oracle Guided Learning Tour
3. For assistance in the following categories, submit a Service Request in iO and select the correct category:
   • Procurement:
     • Contracts and Agreements
     • New Quotes, Bids, and RFPs
     • Creating a Requisition
     • Purchase Orders
     • Procurement Policy Questions
     • Sole/Single Source Justification (SSJ)
4. For additional assistance, please email the appropriate Procurement or Payment team:
   • Invoice Submission: payment@rice.edu
   • Payment Status Inquiries: paymentinquiries@rice.edu
   • Supplier Profile Management Inquiries: suppliers@rice.edu
   • Purchasing Cards: pcards@rice.edu
   • Expenses and Expense Reports: expenses@rice.edu
   • Procurement Questions: procurement@rice.edu