Preferred Supplier

Golf Carts

Representative Name:

Will Heath

Email Address:

wheath@rice.edu

Phone Number:

713-348-2693

Steps for Requesting to Use Golf Carts

Campus Services & Sustainability is excited to introduce the Golf Cart Concierge Service, a new way to navigate campus. Whether you’re planning an event, moving materials, or giving a tour, this service is here to assist you!

How It Works:

  • Who can use it? This service is available for all Rice University employees. 
  • How can I request a golf cart? Please submit your request through our online form, preferably three business days prior to your engagement. 
  • Where do I pick up the golf cart? We will coordinate with you to identify a pick-up time and location.

Please note that drivers must possess a valid government-issued driver’s license and must adhere to Rice University’s Golf Cart Operation Policy (Policy Number 850), including completing the required Golf Cart Safety Training. 

To submit a request, visit the Golf Cart Concierge Request Form. For questions or more information about this service, please contact Will Heath at wheath@rice.edu

Steps for Purchasing Golf Carts

1. Initiate Contact

  • Departments planning to purchase golf carts should contact Fleet Management Equipment Repair Supervisor Will Heath at wheath@rice.edu.
  • Provide details on the intended use, justification, and any specific requirements for the golf cart.

2. Request Review

  • Will Heath will review your request to ensure it meets the university's standards and requirements.
  • If the request is approved, you will receive a proposal that includes a detailed quote.

3. Create a Purchase Requisition

  • Upon receiving the proposal, the department must create a purchase requisition in the procurement system.
  • Attach the provided quote/proposal to the requisition for approval and processing.
  • Follow any additional steps required by the Procurement Office to finalize the purchase.

4. Approval and Procurement

  • The purchase requisition will go through the standard approval process, including review by property accounting for orders over $5K.
  • Once approved, the procurement system will email the purchase order to the vendor, and the department will be notified of the expected delivery date.